The top 5 GDPR email disclaimer examples
Before we can look at GDPR email disclaimers, it’s essential to understand the law behind them. Unlike some other laws, the General Data Protection Regulation (GDPR) doesn’t have any set rules surrounding the use of disclaimers in emails.
It doesn’t enforce their usage as rigorously as the EU Directive 2003/58/EC or the Health Insurance Portability and Accountability Act (HIPAA) does. This is even though GDPR is considered one of the most comprehensive data privacy standards to date.
Can GDPR email disclaimers help with regulation?
Having the right GDPR email disclaimer can help all companies comply better with the regulation, and better still, help users understand it. Creating a dedicated GDPR email disclaimer is a great way of offering an extra level of trust to any recipients you send emails to in the European Union (EU) and European Economic Area (EEA).
Any organization that handles the information of citizens in the EU or EEA is subject to the GDPR, meaning securing people’s data is of the utmost importance. Not only is it about securing data, but also giving people the ability to exercise control over their data. If your company isn’t following the rules, you can get hit with a hefty fine.
Learn more about the GDPR in Email
Under the regulations of the GDPR, if your company collects, stores, and uses the data of people in the EU or the EEA then it will apply to you. It means that you’re obligated to change the way that your organization operates. It requires your company to adhere to certain principles of data protection including the adoption of technical measures to secure data.
GDPR was put in place to be pro-consumer and all that it asks for is emails to be a little more friendly towards consumers, asking for affirmative opt-ins and communications.
How does a GDPR email disclaimer help
Having a knowledgeable GDPR email disclaimer can help clients know that your company is current on data privacy. It shows that your organization has a clear GDPR policy in place and that you conform to the high standards expected of this regulation. And even though the UK officially left the EU in January 2020, the country created a law that it would continue to comply with GDPR following the Brexit process.
When it comes to creating a GDPR email disclaimer, it can be pretty challenging to decide what to include for compliance purposes. After all, there aren’t any concrete rules in place when it comes to the use of email disclaimers and GDPR.
Examples of GDPR email disclaimers
So, what legal text should you include to help showcase your GDPR compliance to email recipients? Below are the top 5 email disclaimer examples we’ve created to answer this question. Feel free to tailor this email disclaimer to your own business needs.
Centrally create GDRP email disclaimers
The larger the organization, the harder it is to enforce GDPR email disclaimers on all messages. You want to ensure that all disclaimers contain relevant information to showcase your GDPR compliance. You also want to include an appropriate unsubscribe link to let recipients opt out of your mailing lists. And the best way to ensure that every employee uses an email disclaimer is to manage the process centrally.
With Exclaimer email signature solutions, you can ensure that all users’ corporate emails consistently have a professional and legally compliant GDPR email disclaimer that showcases your organization’s compliance. This means you’ll never have to worry about employees not using an appropriate GDPR email disclaimer when contacting any EU/EEA individual or business.