Compare Outlook roaming signatures and Exclaimer

concentric circles on mustard

What is Microsoft’s Outlook roaming signatures?  

Microsoft's Outlook for Windows: Signature cloud settings, known as Outlook roaming signatures, allows email signatures to be stored within a user's mailbox rather than on a local device. This means a user's personal signature will be available when accessing Outlook for Windows from a different desktop device. 

However, Outlook roaming signatures doesn't provide the same level of design and control as Exclaimer's email signature management solutions. Outlook signature sync also won’t work on non-Windows mobiles and CRMs like Salesforce. 

Choosing Exclaimer over Outlook roaming signatures 

If you want to manage email signatures easily, Exclaimer is far superior to Outlook roaming signatures. 

We worked with the Microsoft product team to release an update to our client-side agent that automatically sets the registry key to prevent Microsoft from updating the mailbox. Our client-side functionality  is significantly more feature-rich than anything Microsoft's Outlook roaming signatures can offer. This means Exclaimer offers the most comprehensive email signature management solution on the market. 

Exclaimer’s email signature software comes with many benefits over Outlook roaming signatures including: 

1. Signatures on all devices 

Outlook roaming signatures don’t sync on devices not running Outlook for Windows. This means HTML email signatures will be converted to plain text on other devices such as mobiles. 

With Exclaimer’s server-side functionality, every email has a professional HTML signature applied to it without fail.  

2. Manage signatures online 

Outlook roaming signatures don't allow for centralized email signature management. Any end-user can update their templates, meaning overall control is impossible. 

With Exclaimer, all users receive a standardized template they can’t change. Designated admins can easily update email signature designs online, with changes applied instantly. 

3. Drag-and-drop signature editor 

With the Outlook signature editor, you can only apply text and images using standard font options. And any HTML code will be removed by some email clients, so all fonts, images, and colors 

Exclaimer comes with a drag-and-drop editor, making it easy to create various email signature designs. It doesn’t need require HTML skills to use, meaning updates can be done in minutes.  

4. Additional user access 

Exclaimers allows for non-IT teams to take ownership of email signature design and management. Separate templates can be placed into different folders, ensuring signatures are only applied to the correct users. In addition, user access can be restricted so they can only amend specific signatures. 

Outlook roaming signatures, however, only allows for email signature management at an individual levels.  

Here's what Exclaimer can do that Outlook roaming signatures can't:  

  • Central design and control 

  • Ensure all end users use the same email signature template 

  • Make changes to signature templates quickly 

  • Consistent branding across all emails 

  • Assign email signature management to specific people or teams 

  • Email signatures on mobile devices 

  • Email signatures on Macs 

  • ​​Compatible with Outlook Web signatures (OWA)

  • Rich editor options 

  • Set up different signature templates for internal and external emails 

  • Automatically convert plain text emails into HTML

  • Synchronize data from Azure AD (auto populate signatures with contact details) 

  • Use Office 365 Custom Attributes or additional Azure AD Attributes

  • Deploy different signatures based on subject line 

  • Automatically use an alternate signature based on text in the email subject 

  • Schedule email signature marketing campaigns based on time-and-date 

  • Add custom fonts 

  • Sync signatures outside of Outlook for Windows 

  • ​​Conditional visibility: fields are shown or hidden based on a user's attributes  

Choose the superior alternative to Outlook roaming signatures 

Choose the best way to manage email signatures for all users across your organization over Microsoft's Outlook for Windows: Signature cloud settings.

With Exclaimer, you ensure brand consistency, legal compliance, and accurate contact details on every email. You can then supercharge your marketing efforts and turn business email into a new engagement channel. 

Get a fully-featured free trial, or book a comprehensive online demonstration today. 

Related articles

Image Placeholder
Guides

Understanding your Outlook attachment size limit: Strategies for efficient sharing

Navigate the world of email with ease by understanding Outlook's attachment size limit. Discover efficient sharing strategies, check your limits, and find alternative solutions for sending large files without a hitch.

Read more
Image Placeholder
Blog

How to elevate your marketing strategy with business email

Business 1:1 email is more than just a way to communicate, but a dynamic tool that enhances your marketing efforts. Here are nine actionable steps to elevate your marketing strategy with business 1:1 email.

Read more
Image Placeholder
Guides

How to color code emails in Outlook: The ultimate guide

Discover how to streamline your email management and enhance productivity with our ultimate guide to color coding emails in Microsoft Outlook. Learn tips, benefits, and alternative organization strategies to keep your inbox organized and stress-free.

Read more
Image Placeholder
Guides

Understanding your Outlook attachment size limit: Strategies for efficient sharing

Navigate the world of email with ease by understanding Outlook's attachment size limit. Discover efficient sharing strategies, check your limits, and find alternative solutions for sending large files without a hitch.

Read more
Image Placeholder
Blog

How to elevate your marketing strategy with business email

Business 1:1 email is more than just a way to communicate, but a dynamic tool that enhances your marketing efforts. Here are nine actionable steps to elevate your marketing strategy with business 1:1 email.

Read more
Image Placeholder
Guides

How to color code emails in Outlook: The ultimate guide

Discover how to streamline your email management and enhance productivity with our ultimate guide to color coding emails in Microsoft Outlook. Learn tips, benefits, and alternative organization strategies to keep your inbox organized and stress-free.

Read more