Compare Office 365 with Exclaimer

26 April 2022

There are many pain points that IT administrators deal with when it comes to managing Office 365 (Microsoft 365) signatures.

Office 365 signature updates are time consuming and boring.

HTML email signature designs have to be manually added into the Office 365 disclaimer editor.

Blank spaces can appear in contact information depending on the Active Directory data used.

No way to place Office 365 signatures under replies or create separate reply signatures.

Getting users to use uniform email signature templates on outgoing messages is next to impossible.

Have to create lots of Transport Rules for different departmental signatures.

HTML email signatures on mobile devices and Macs aren’t possible.

Email signature designs can’t be tested before they are deployed to users.

Images can’t be embedded directly into signatures – they have to be hosted elsewhere.

Let’s compare managing email signatures using Office 365 Transport Rules and how it differs from Exclaimer.

Features

Exclaimer

Outlook Settings

Mail Flow

Centrally control email signatures for every member of staff

Support compliance with a bespoke disclaimer applied to every email sent

Automatic synchronization of user information to popular signatures from Active Directory

Assign signatures to different teams or individual senders

Ensure brand consistency on all emails

Multiple user logins allow IT to delegate access to non-technical users to create and update signatures

Create professional signature designs using a drag and drop editor

Access professionally created examples of email signature designs that can be updated with your brand

Email signatures applied to emails from all mobile devices and email clients

Users can see their signature while composing an email

Signatures can be seen in a user’s Sent Items folder

Apply signatures under the most recent reply

Establish shorter signatures for reply emails

Hide contact sections with blank attributes

Let users self -manage speciﬁc ﬁelds used to populate signatures, including custom information

Incorporate embedded images and user photos in your signatures

Include clickable promotional banners in your designs

Apply content above the email message body for maximum impact, including logo , images, banners, and surveys

Segment signatures for internal/external emails and exclude individual users or groups from speciﬁc designs

Create signatures for speciﬁc audiences based on email domain

Apply a signature during a deﬁned date range

Establish a signature for a repeatable campaign that follows enhanced scheduling rules

Monitor, analyze, and report on email signature usage in your organization

Measure the effectiveness of email signatures including clicks- through to optimize performance and run A/B testing

Apply one-click signature surveys to drive feedback from email touchpoints

Create multiple surveys and use beyond email signatures

Use email signatures with Microsoft 365 and on-premises Exchange

Email signatures on all devices

Did you know over 50% of emails are now sent from mobile devices? With the increase in organizations offering a BYOD policy, it’s essential to use a solution that offers the ability to append signatures to emails sent from mobile devices.

With Exclaimer, all Office 365 users get full HTML email signatures on emails sent from any device, including Macs and mobiles.

You also have the ability to deploy signatures to Outlook before sending, so users can see and choose their email signature.

Drag and drop signature editor

Exclaimer comes with an intuitive drag and drop signature editor, so you no longer have to worry about coding HTML. Create dynamic signatures, easily add promotional banners, user photos or social media icons and see instant updates.

The editor is so easy to use, you don’t have to be an IT expert to use it. You can hand the reins to your Marketing department to create professional, branded signatures.

Advanced user management

You also have the option to give multiple people access to Exclaimer. And with our advanced user management feature, you can easily assign admin or editor roles.

The most secure Office 365 signature solution

Exclaimer was the first Office 365 email signature solution to be accredited with multiple ISO certifications and is SOC 2 Type II attested. This means it's the most secure solution available.

Nothing to install

Exclaimer does not require any installations or downloads; email signatures are created and managed via a web portal which can be accessed from anywhere.

This makes managing signatures much simpler, as you’re not restricted to one device.