20 plain text email signature examples and templates

Not interested in using GIFs, images, or coding email signatures to get your message across? You’ll need plain text email signature templates to send to your customers.  

If you don’t know where to begin with putting those together, Exclaimer has five plain text email signature template examples that you can use, and instructions on how to implement them. 

What are plain text email signature templates? 

A plain text email signature, as the name suggests, is a signature that’s made of just text with no imagery. The plain text format incorporates no HTML code in its design. It doesn't allow for any formatting options like an Outlook signature template would, such as font size adjustments and italicizing text. There’s often little variation in the design, and it’s simple to implement one. 

At its most basic, a plain text signature includes personal information such as name, job title, department, phone number, and email address. These types of email signatures can still be used for marketing communications, but no specific brand elements or creative flare will be displayed within a plain text email signature. 

In this age of HTML email signature designs, using plain text email signatures can be seen as a bit boring. However, there are advantages to using this format if you have no design skills: 

• All email clients will support your email signature template. 

• The size of your emails will be small as there are no images. 

• There’s less chance of your emails being marked as spam due to HTML code. 

Exclaimer can support your plain text signature creation by offering intelligent, policy-driven, and personalized plain text signature management, ensuring consistency across all platforms while embracing the minimalism and reliability of plain text. If you want a professional email signature that promotes your company, it’s strongly recommended that you create an HTML template incorporating your branding. 

The following examples are very similar in style due to the limitations of the plain text format: 

Example plain text email signature templates 

1. Plain text versions of email signature templates will often look like this. They’ll include full contact information and an email disclaimer. 

2. A plain text email signature template example with the sender’s details and contact details of their assistant. 

3. This email signature template uses links on the phone numbers and the main web link. It’s also ideal for a plain text mobile email signature. 

4. Another plain text signature example with an email disclaimer but laid out slightly differently. 

5. This plain text email signature example uses a standard layout to present all the relevant information. 

At the end of the day, if you use a plain text email signature, you’ll still want to make sure that it presents your organization in a favorable light. 

You might not be using HTML formatting, but you’ll want to: 

• Use web-safe fonts like Calibri and Verdana 

• Test to see how the design looks on different devices (always think with mobile devices in mind) 

• Avoid using too much color (plain text often works best with no color other than black)

• Make sure your email disclaimer isn’t too long and overwhelms the contact information 

Text-based email signature examples 

Email signature text templates use text and minimal graphical imagery. When creating a signature of this kind, a simple layout is always best. If you’re using images and logos, you'll need to make sure that appropriate Alt text is used. 

You'll also need to avoid using unique fonts, colors and graphics that don't conform to your brand guidelines. It's also likely that you won't be including any HTML code in your design. This often means no additional imagery like social media icons or display banners. 

Additional tips include making the font easy to read and not letting users modify your design if you have that option. 

The email signature text templates below come in a variety of different layouts. However, they’re almost guaranteed to appear correctly within any email client. 

1. You need to include lots of contact details

Here's an example of an email signature template with plenty of contact information displaying various phone numbers. It also includes an email disclaimer. 

2. You need a detailed email disclaimer

This plain text email signature example contains a company logo with a detailed email disclaimer and corporate logo.   Detailed email disclaimers are especially important for regulated industries.

3. You need a minimalist email signature

This clean and professional text-based email signature template includes a company logo and contact details. The design has been built using HTML tables.  

4. You want a clean email signature

This clean text-based email signature template has a corporate logo and email disclaimer.  
 

5. Your signature has multiple contact details

This plain text signature shows an image at the top and various contact details below.  

6. You need a URL in your signature

This text-based email signature template uses full contact details including a URL to the main website.  

7. Using borders in your design

This email signature template uses borders in the design.  

8. Using different sections of your signature for contact details

This text-based email signature is split into various sections for the contact details.  

9. Using different sections of your signature for contact details

Text-based email signatures using HTML tables can be used to separate corporate imagery and contact details. This design is rounded off with an email disclaimer.  

10. A simple plain-text signature design

This simple email signature design with full contact details, simple use of the corporate logo and email disclaimer.  

11. A plain-text signature for customer service

This plain text email signature was designed for customer service purposes. The design is enhanced with a photo image of the sender.  

12. A plain-text signature in a business card style

Here's an example of a simple business card style signature with logo and contact details.  

13. You need a detailed signature in plain text

This next example is a detailed signature with photo image, multiple office location details, and an email disclaimer.  

14. A green email signature in plain text

This example is a green colored email signature with an additional environmental message.  
 

15. Putting your corporate logo at center stage

The corporate logo is the main star of this email signature design, complete with additional text links.

Get more from your email signature templates

By taking inspiration from these email signature templates, you’ll easily be able to create the best email signature designs possible. 

And to really get the most out of your email signatures, you can enlist the help of Exclaimer.

Learn more or get yourself a free trial to see the power of email signature software for yourself.