How to create an Android email signature

android email signatures

When it comes to emails sent from an Android device, there are many different variants of default signatures. You’ve probably seen them before, “Sent from my Android phone”, “Sent from my Samsung Galaxy”, “Sent from my Verizon 4G Wireless LTE smartphone”. An Android email signature can say a lot about you and your business. 

Every one of those default Android email signature messages is poor in business communications. An Android email signature needs to make you look professional, improve interpersonal relationships, and reflect positively on your brand. None of the earlier examples do that. 

With Android devices, you can use two mail apps. There is the general Email app* that can be used for most mail services and a specific one for Gmail. 

Create an Android email signature  

To change the default signature, all you need to do is the following: 

1. Open the Email app or Gmail app on your Android device. 

2. Go to the main Menu and click Settings. 

3. Choose the email address you wish to change the signature for. 

4. Select the Signature or Mobile signature setting. 

5. Edit the text so it includes your contact information and click OK. 

You now have a new Android email signature. This signature will be automatically added to every email you send. 

However, if you want to use an HTML email signature on your Android device, things get more complicated. 

Unlike a desktop Gmail signature, which can include images and rich text formatting, the Gmail mobile app only supports plain text. If you try to add HTML to your signature and then send an email, you’ll end up sending the actual HTML code rather than any links or images. 

Unfortunately, this is a common issue with using a signature in the Gmail app on Android, something that doesn’t occur on the iOS version. 

Using HTML in an Android email signature  

If you’re using the native Email app*, you can use HTML in your Android email signature, but it’s a manual process: 

1. Create your email signature in HTML. 

2. Copy and paste the signature into a web-based email client like Outlook.com or Gmail. 

3. Send an email with your signature to the account you have set up on your Android device. 

4. When you open the email on your Android device, press and hold over the text of the signature. 

5. Press Copy at the top of the screen. 

6. Open the native email app. Press on the Menu button at the top right of the screen and choose Settings. 

7. Select General Settings in the Settings menu. 

8. Check that the Use Signature Setting is ticked and then press Signature. 

9. Press and hold the screen until you see a popup box. Remember to remove any previous Android email signature text if you haven’t already done so. 

*Be aware that some Android devices such as Samsung smartphones come with their own Email app, so the signature setup may vary. 

As you can see, this is hardly an ideal way to get a professional Android email signature. From a company perspective, mobile signatures are generally difficult to manage. However, the popularity of Android (it covers 80% of the global market share) makes signature management nearly impossible. 

With so many different Android devices out there, do you really think you’ll get everyone in your company to manually copy and paste an HTML template you’ve designed? How will you deal with the variety of mail apps? And how will you check what signatures are going on in what emails? You'll be in a situation that you struggle to keep control of. 

That’s where Exclaimer comes in. With a dedicated email signature management solution, you can ensure that all Android devices that send email will have full HTML signatures, maintaining your professional image to customers wherever the email has been sent from. 

Try it for yourself with a free trial.  

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