How to create effective email signatures for Macbook (12 easy steps)

create email signatures for macs

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If you have Apple users within your organization, you’ll want to make sure they have high-quality email signatures for Macs in Apple Mail (also known as Mac Mail). It’s also possible to create multiple email signatures for Mac users in Apple Mail that can then be used in corporate email communications.  

12 easy steps to creating email signatures for Macs 

Read our step-by-step guide on how to create email signatures for Macs.  

  1. Go to the home page on your Mac. Select the Mail icon from the heading to open Apple Mail.   



  2. Click on Settings and then Preferences. When the new window opens, choose Signatures. 



  3. In the column on the left, you’ll see a list of email accounts linked to Apple Mail. Select the account you want your email signature to be used for.


    If you select All Signatures when creating a Mac email signature, you’ll need to drag the new signature to an email account before it can be used. 

  4. Click the Plus (+) icon. 


  5. Type a name for the Mac signature in the middle column. We recommend using a name that you can easily identify. 



  6. Start building your Mac signature in the right column (the preview). This is where you create, format, and preview your email signature design. 



  7. To effectively use logos in your email signatures, or other images, download the file to your Mac first. Then, drag the image into the preview section and resize it as needed.  


  8. To change the font type and color in your signature, highlight the text you want to update. Then, click on Format at the top of the screen. Show Fonts gives you all the fonts you can use, while Show Colors highlights the colors available. Read here for more detail, including how to choose the best email signature format.                                                                             



  9. To add a hyperlink, click on the Edit option from the heading. Use the Add link function to link a URL to a specific word/s highlighted within your signature. 



  10. If you want your Mac email signature to appear after any text in emails you reply to or forward, deselect the tickbox named “Place signature above quoted text”. This can be found in the Preferences window. 


  11. Once you have completed your email signature for Mac, close the window you have been working in. All changes will be saved automatically.


  12. When you compose a message in Apple Mail, the option to choose your new Mac email signature will appear beside the sender information bar. 

How to create an HTML email signature on your Mac

Creating an HTML email signature on your Mac is a simple and effective way to personalize your correspondence. Here's how you can create a signature on your MacBook:

  1. First, open the Mail app on your Mac, and select Mail > Preferences > Signatures.

  2. Click on the "+" button to add a new signature.

  3. In the right pane, paste your HTML signature. 

  4. If you're wondering how to create a signature on a Mac with hyperlinks or pictures, remember to include the necessary HTML tags.

Now, you’ve successfully managed to make a signature on your Mac. 

What not to do in your Mac mail signature

While it's great to know how to add a signature on Mac Mail, it's equally important to understand what not to do. 

× Avoid over-complicating your signature. A cluttered, overly colorful signature comes across as unprofessional.  

× Steer clear of including too many links or images, as these can trigger spam filters. Remember, your goal is to make your signature on your Mac effective and professional, not distracting.  

✓ Stick to the basics: your name, title, and contact information.

That's how you create a well-balanced and effective email signature on your Mac. 

Add email signatures for mail on Mac automatically 

To automatically add your signature to emails sent from your Mac, carry out the following actions:  

  1. Choose Mail > Preferences > Signatures  


  2. Select the email account in the left column  


  3. Click the Choose Signature option in the pop-up menu  


  4. Choose the signature you wish to use (if you have created more than one)  


Creating email signatures for Macs isn’t that difficult for one user. If you have multiple Mac users, it becomes more difficult to ensure that everyone is using a consistent design. Read more about the hidden IT costs of using manual methods

Managing Mac email signatures 

All employees will need to use the same Mac signature template. This becomes difficult to manage when you rely on each staff member to manually update their signature themselves.  

You may then have to rely on your IT department, who will undertake one of the 5 methods of email signature management. They’ll either need to visit every user’s desk or try to implement some complex workaround to create an HTML email signature and footer

This small task then becomes much more difficult to overcome; one that requires a third-party email signature management platform to manage effectively.  

By using an email signature management solution, you’ll not only be able to centrally manage all email signatures for Macs with ease. You’ll also ensure that you have HTML signatures consistently across any email client and web-enabled device.  

Learn more about Exclaimer or get yourself a free trial to see the power of email signature software for yourself.

FAQs

How do I add an HTML signature to my Mac Mail?

Here's how you can add an HTML signature on your MacBook. 

First, open the Mail app on your Mac, and select Mail > Preferences > Signatures. Click on the "+" button to add a new signature. In the right pane, paste your HTML signature. 

If you're wondering how to create a signature on a Mac with hyperlinks or pictures, remember to include the necessary HTML tags. Now, you’ve successfully managed to add an HTML signature to your Mac Mail. 

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