How to create an HTML iPhone email signature
11 April 2024
0 min read
We rely on our smartphones for almost everything, including checking emails. In fact, 62% of all emails are opened on mobile devices. The Apple iPhone is the most popular mobile email client.
However, many iPhone users still use the default email signature, ‘Sent from my iPhone’. While it might have been trendy 15 years ago, it no longer looks professional—especially for business emails.
If you want your emails to stand out and look polished, you need to create a professional email signature for your iPhone. A well-designed signature can boost your credibility and make your emails more impactful.
In this guide, we’ll show you how to set up a professional email signature on your iPhone. Whether you want to create one from scratch or simply update the default iPhone email signature, we’ve got you covered.
How to add an iPhone email signature
Let’s start by creating a basic iPhone email signature that will be automatically added to each outgoing email. Follow these steps to set up an email signature on your iPhone.
Step-by-step instructions to add a signature on iPhone
Open the Settings app on your iPhone.
Scroll down and tap on Mail.
Tap Signature in the Mail settings menu.
Under All Accounts or Per Account, delete the default signature, usually labeled as "Sent from my iPhone."
Type in your new email signature. This can include your name, job title, or contact information.
To add basic formatting like Bold, Italic, or Underline, double-tap the text you want to change.
Tap the BIU option that appears above the highlighted text and select your desired style.
Tap the back arrow in the top-left corner to save your changes. You’ll return to the Mail settings screen.
And that's it! You've successfully customized your iPhone email signature. Whether it's for personal or professional use, a well-designed email signature makes a great impression.
Tips for iPad users
If you use an iPad, follow the same steps as above using your device’s Settings and choosing Mail. However instead of swiping down to see all options, scroll in the right pane until you find the Signature option.
How to add an image to your iPhone email signature
Looking to make your iPhone email signature more professional and eye-catching? Adding an image, like your logo or social media icons, can make your signature stand out.
Unfortunately, the default Apple Mail app doesn’t make it easy to include images. It only allows for basic formatting, and copying and pasting an image into the signature settings won’t work.
But don’t worry—there’s an easy way to add an HTML email signature template with images to your iPhone. Just follow these simple steps to create a professional email signature:
Step-by-step guide to add an HTML image to iPhone email signatures
1. Create your HTML email signature template
Use an email client that supports HTML to design your iPhone signature.
Include important elements like your logo and social media icons for a polished look.
2. Send or save your signature
Compose a new email with your HTML signature.
You can either save this email as a draft or send it to yourself so you can access it on your iPhone.
3. Copy the signature to your iPhone
Open the email on your iPhone.
Highlight any part of the signature text that is not a clickable link.
Tap Select All, then Copy from the context menu.
4. Paste into the iPhone signature settings
Go to your iPhone settings: Settings > Mail > Signature.
Delete any existing text.
Tap and hold the screen to bring up the menu
Select Paste to insert your HTML iPhone signature.
5. Fix formatting with undo
After pasting, the formatting may look wrong at first.
Shake your iPhone to trigger the Undo Change Attributes option, then tap Undo. This step restores the correct HTML formatting.
6. Save and test your signature
Tap the back arrow in the top-left corner to save your updated signature.
Send a test email to ensure everything displays correctly before using it.
Set different iPhone signatures per account
Open the Settings app on your iPhone.
Scroll down and tap on Mail.
Navigate to the Signature option.
Select Per Account to enable different signatures for each email account.
Delete the default "Sent from my iPhone" message.
Type or paste your new iPhone signature.
Exit the Settings app and open the Mail app to see your new iPhone signature.
How to centrally manage iPhone email signatures
Getting consistent email signatures on iPhones across your company sounds simple—until you try it.
Managing one iPhone is easy enough, but ensuring everyone uses the same signature? That’s a whole different challenge. Someone might accidentally mess up the design, create their own version, or skip using it altogether. Not exactly ideal for maintaining a polished, professional brand image.
Even if employees manage to use the right signature, chances are your formatting won’t align with your brand guidelines. And don’t forget the missed marketing opportunities from not having centralized control over your iPhone signatures.
But here’s the biggest issue: there’s no guarantee your iPhone email signature will display correctly. This can vary across different email clients. Each one interprets HTML differently, meaning your new signature could break when sending emails.
The Exclaimer choice
Looking for a simple way to create professional email signatures that look great on all devices, including iPhones? With Exclaimer email signature software, you can easily design and manage consistent iPhone email signatures across your entire organization.
No more broken images, manual adjustments, or tricky iOS settings—just seamless, professional signatures for every iPhone email.
Take control of your corporate branding with Exclaimer, the trusted solution for email signature management.
Start your free trial today or get an online demo. See how easy it is to get consistent, professional email signatures for everyone in your team.
