Creating the perfect email signature for college students

email signatures for students

First impressions count just as much over email as they do in person. If you’re a student about to enter the workplace, you need to stand out in what is a crowded marketplace. You will face a lot of competition for job roles, so you need to really grab prospective employers’ attention. That’s why an email signature for college students can be incredibly important.  

Email signatures for students are designed to convey professionalism and personality in order to make the best possible impression over email. Email is the most common digital communication channel, making an email signature an important part of your digital identity. You will be sending large amounts of emails, so you want to ensure that you don’t come across as just a name. Creating the right student email signature will make you instantly recognizable and easy to contact. 

The benefits of having an email signature for college students 

With so many college students out there looking to get a leg up in the working world, having a single tone across your list of prospective college students can be the perfect way to introduce high-performing students to the business world. They’ll have an opportunity to present their digital selves and personality to a wider audience off the back of a credible college name and brand.  

An email signature template for college students can be designed for the following purposes: 

  • Promoting the academic achievements of your institution 

  • Growing a professional network of alumni 

  • Showcasing a portfolio of work for students and faculty 

  • Highlighting internship and job prospects 

  • Making it easy for recipients to recognize you 

  • Providing a link to student CVs and website information for the college 

Creating a well-thought-out design will immediately grab a recipient’s attention and showcase why they should engage with you. In terms of design, a college will be able to put their brand on every signature, and each student will be able to make use of a professional platform to reach out with credibility.  

What should you put in your student email signatures? 

The most important thing to remember when creating professional student email signatures is that they should be simple with clear contact information. A common issue with student email signatures is that they include too much detail. 

We recommend keeping email signatures for students very basic by including just important details like your full name, main telephone number, and email address. You can also include your degree and your graduation year, particularly if the degree is relevant to the job you are applying for. 

Remember that your email signature is not your CV, so you’re just reaching out to make initial contact. All the other achievements, accomplishments, and awards can be followed in conversations afterward. Here’s what should be included:  

1. Your full name 

This means your middle name as well. Nicknames should never be used but do add your preferred gender pronoun if you wish. 

2. The year you graduated (if you have graduated) 

You can also state your qualification if it is relevant to the job you are applying for. This increases your credibility. 

3. Your direct phone number and email address 

This is to make it easy for someone to contact you directly. Including your email address is important if your email is forwarded to another recipient. 

4. Professional website and social media links 

Email signatures for students are the perfect place to promote your portfolio of work or a relevant website/blog. Doing so is a great way to promote your work to potential employers easily. 

However, do not include personal IM, Facebook, or Twitter links unless they are work-related. Also, ensure that you are using official social media icons. 

5. Headshot photo 

This is optional, but your email signature will have more impact if you use an email signature photo. This helps to humanize your emails, making your email signature more personal and giving a face to your messages. 

Make sure the image you use is high quality and doesn’t exceed a limit of 40kb 

Summary 

The best thing that you can do is try to compete with everyone on a level field, so getting an email signature for college students that can really advertise you as a candidate is the best thing possible.  

Should your college or institution not implement something along those lines, you could always take the matter into your own hands and try all of our suggestions on a personal front and spruce up your email signature yourself.  

By designing a professional student email signature complete with your contact details and a distinct personal touch, you will more likely impress potential employers and ensure you end up at the front of the queue for any job role. 

For more tips, make sure you take a look at our guide on email signature design for more inspiration. 

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