Keep email signatures aligned with your directory
Every email signature pulls the latest employee information straight from your internal directory. This prevents emails from having outdated job titles, phone numbers, or office locations.
Let employees update fields like pronouns or personal numbers, while your internal team controls the rest. You decide which fields are editable and which stay locked, so signatures remain accurate and compliant while reducing admin overhead.
Score 4.5 of 5
"A signature management tool that works faultlessly"
Prior to discovering Exclaimer Cloud, our small business was using homemade templates in Microsoft365 which failed to produce the results we wanted across the range of devices our...
Score 9.2 of 10
"Decent email signature manager with great flexibility"
Our company basically has 4 separate business units that need to appear "somewhat" cohesive while also still remaining separate and free to create their own email signatures. Excla...
Score 4.6 of 5
"Excellent service, takes all the hassle out of Office 365 Signatures!"
Simple pricing shown on their website rather than having to request a quote. Simple to set up with automated systems to configure your account and Office 365, linking the two toget...
Score 4.5 of 5
"Auto organisational signatures, bye bye messy signatures"
The integration with Office 365 is excellent. The template editor lets you have different signatures for different users, departments or groups. You can change the email signatures...
Score 4.5 of 5
"Professional signatures, very versatile"
The features I most use are the signature tester and troubleshooters, which can help you to determine what signature a particular user will get when sending to certain recipients....
Trusted by 9 million email accounts worldwide
Frequently asked questions
For Microsoft 365 and Google Workspace, Directory Sync runs automatically twice a day. You can also start a sync manually at any time from Sender Management. Once complete, you’ll see the date and time of the most recent sync. Allow up to three hours for the process to finish.
IT (or your chosen team) decides exactly which fields employees can edit—such as pronouns or personal numbers—while keeping all other fields locked. Coupled with Cloud Deployment, you can ensure every email is sent with the correct signature format, exactly as intended.
Employees can log into Exclaimer’s User Details Editor to update their information. From here, they can edit the fields IT has made available, customize their vCard, and even download their branded video background for Microsoft Teams or Google Meet.
Exclaimer only reads the user attributes needed to build signatures, using secure connections to Azure AD, Google Workspace, or Okta. All data is handled in line with ISO 27001, GDPR, and other leading compliance standards.
Exclaimer has been the leading signature management solution for 25 years. We are the only solution that has a 100/100 security scorecard. Our modern technology will save your team time, save your business money, and allow you to easily implement disclaimers and brand requirements across signatures.
Automate email signatures in just 10 minutes
Keep every signature accurate and consistent with zero manual updates. Save IT time and let your directory do the work.