Centralized, automated, secure. The ultimate email signature solution.
Managing email signatures across agents, brokers, underwriters, and claims teams shouldn’t be a compliance risk or IT burden. Exclaimer ensures every email is compliant, secure, and professionally branded — while reducing IT workload.
Ensure regulatory compliance by automating legal disclaimers — supporting GDPR, FINRA, NAIC guidelines, and other industry regulations.
Boost IT efficiency by automating signature management across agencies, regional offices, and remote teams—eliminating time-consuming manual updates.
Prevent unauthorized edits with server-side enforcement, ensuring policy communications and branding remain consistent and compliant across the organization.
Maintain audit-ready compliance records with detailed signature logs to support legal discovery, regulatory audits, and policy enforcement.
Best-in-class security and reliability
Effortless email signature management, no matter your email platform
Whether you're using Microsoft 365, Google Workspace, or Microsoft Exchange, with Exclaimer you can manage consistent, compliant email signatures at scale.
How our email signature manager works
Pull user data automatically from Azure Active Directory or Google Directory to populate contact details — no manual updates required.
Assign templates by department (claims, underwriting, sales), role, or region using rule-based automation — so the right messaging appears on every email.
Apply signatures consistently across all devices and email clients, including Outlook, Gmail, mobile, and web clients.
Choose your deployment method — server-side, client-side, or hybrid — for the right balance of control, visibility, and user experience.
Keep signatures secure and compliant, with TLS encryption, intrusion prevention, continuous monitoring, and infrastructure built on a resilient Active-Active architecture hosted in Microsoft Azure.
Start managing your email signatures more effectively
Market-leading email signature automation software
65,000+ companies automate their email signatures with us, including:
How CIS Security influenced £6.1 million in revenue with Exclaimer
Centralizing email signature management to enhance branding, security, and marketing impact.
Read more
How Denholm Good Logistics saved 40+ hours monthly with Exclaimer
Enhancing IT efficiency, brand consistency, and marketing opportunities across a growing global enterprise.
Read more
How Bloomerang achieved 100% brand consistency in 15 minutes with Exclaimer
Unifying email signature management for enhanced IT efficiency and marketing impact.
Read moreHow CIS Security influenced £6.1 million in revenue with Exclaimer
Centralizing email signature management to enhance branding, security, and marketing impact.
Read moreHow Denholm Good Logistics saved 40+ hours monthly with Exclaimer
Enhancing IT efficiency, brand consistency, and marketing opportunities across a growing global enterprise.
Read moreHow Bloomerang achieved 100% brand consistency in 15 minutes with Exclaimer
Unifying email signature management for enhanced IT efficiency and marketing impact.
Read more
FAQs
Yes. Exclaimer is built with enterprise-grade security in mind, including TLS encryption, intrusion prevention systems (IPS), firewalls, and active DDoS protection. With a DevSecOps approach, security is embedded into every layer of the platform. Exclaimer is hosted in Microsoft Azure, ensuring compliance with industry-standard security protocols and data sovereignty requirements.
Absolutely. Exclaimer supports regulatory compliance by enabling organizations to automatically apply legal disclaimers, enforce signature policies, and maintain audit-ready records of signature usage. The platform is independently audited and compliant with SOC 2 Type II, ISO 27001, ISO 27018, GDPR, and Cyber Essentials — making it ideal for highly regulated sectors like insurance.
Exclaimer is designed for quick and straightforward deployment. Most organizations can be up and running within a matter of hours. The setup process includes connecting to your directory (such as Azure AD or Google Directory), designing templates using the signature editor, setting rules for how and when signatures are applied, and selecting your preferred deployment method. Our onboarding team and extensive documentation help ensure a smooth rollout.
Yes. Exclaimer is built for scale and supports organizations with thousands of users across multiple regions. Its cloud-native architecture is hosted in up to 14 Microsoft Azure datacenters across 7 global regions, with features like automatic failover, load balancing, and regional redundancy. Centralized management, dynamic templates, and rule-based automation make it easy to maintain consistent signatures across even the most complex insurance IT environments.