Exclaimer launches new Disclaimers feature to simplify email compliance for organizations
21 May 2025
0 min read
LONDON, UK – 21 May 2025 – Exclaimer, the leading provider of email signature management solutions, has announced the launch of its new Disclaimers feature. The update allows organizations to streamline the management of legal and compliance disclaimers across all employee emails. This reduces manual workloads while supporting regulatory alignment.
As compliance requirements become more complex and organizations face stricter regulatory scrutiny, ensuring every email contains the correct legal disclaimer is essential.
For example, in the U.S., healthcare and financial services organizations rely on disclaimers to support laws such as HIPAA and the Gramm-Leach-Bliley Act (GLBA). These set strict rules for handling sensitive information. In the EU and UK, business emails must include company details such as registration numbers and office addresses. These requirements apply to everyday communications, not just legal notices.
In the UK, if an organization fails to include required legal disclaimers and company information in its business emails, it may face regulatory fines, legal risks, reputational damage, and potential breaches of contract.
However, disclaimers are often managed manually, increasing the risk of inconsistency and error. Exclaimer’s new Disclaimers feature offers a centralized solution, enabling IT and compliance teams to take full control of legal messaging without reliance on individual users.
Vicky Wills, Chief Technology Officer at Exclaimer, said:
“Managing legal disclaimers shouldn’t be such a manual process. Our new Disclaimers feature gives organizations the control and flexibility they need to remain compliant, save time, and reduce risk by not relying on end users to get it right. By centralizing disclaimer management, legal messaging is always accurate and up to date, no matter how large or complex the organization is.”
A centralized approach to email disclaimers
With this Disclaimers feature, businesses can create, assign, and update disclaimers from a single platform. This gives everyone the right disclaimer through centralized control. This is whether messages are sent internally or externally, and regardless of location or department.
Key features include:
Centralized management: Create and update all disclaimers from one location, with changes applied instantly.
Targeted messaging: Assign disclaimers using rules based on department, location, domain, or Active Directory group so the right message is delivered to the right audience.
Design flexibility: Control the placement and styling of disclaimers within an email signature layout, maintaining both compliance and brand consistency.
Automated updates: Apply changes universally to reduce errors and save valuable IT time.
Global compliance support: Localize disclaimers for different regions or languages for consistency and compliance purposes.
The Disclaimers feature is now available to all Standard and Pro plan customers on the Exclaimer platform. If you're new to Exclaimer and haven't experienced the benefits of centralized email signature management, try it for free or book an online demo today.
About Exclaimer
Exclaimer is the leading provider of email signature management solutions for Microsoft and Google email services. Its scalable cloud-based platform enables organizations to centrally manage and automate email signatures, ensuring regulatory compliance, operational efficiency, and brand consistency. Built for IT teams, Exclaimer simplifies administration by eliminating manual updates, reducing security risks, and maintaining full control over corporate email communications.
Exclaimer delivers 20 billion email signatures from 9 million email account across 70,000 organizations annually. Its diverse customer base includes Sony, Mattel, Bank of America, NBC, the Government of Canada, the BBC, and the Academy Awards.
www.exclaimer.com or follow Exclaimer on Facebook, LinkedIn, and X (formerly Twitter).
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