New feature: Bring your brand to every video call with Meeting Branding

Your brand shows up in every email—why not every video call?  

Exclaimer Meeting Branding gives IT one platform to manage standardized, company-wide video call backgrounds—each one automatically personalized with the employee’s name, job title, and your logo, all synced from your directory. 

It’s the same trusted control you use for email signatures—now applied to Zoom, Teams, and Google Meet, so your teams always show up polished and professional. 

Why video call branding matters

Video calls happen every day. But in most organizations, how employees show up is left to chance. 

We’ve all seen it: someone joins with a cluttered background, no name or title, and off-brand visuals. It’s common—but it sends the wrong message, especially on external or cross-functional calls. 

Cluttered offices distract. Missing names and job titles cause confusion. Inconsistent branding erodes trust.  

According to our State of Business Email report, 89% of IT pros say video conferencing is important to their business. Yet few have a way to manage it at scale. 

Meeting Branding solves that. It standardizes how employees appear on screen—so every meeting looks aligned, credible, and on-brand. 

Consistent video call branding, managed centrally

Manual background management doesn’t scale. Exclaimer Meeting Branding gives IT centralized control to create, personalize, and distribute video backgrounds across all major meeting platforms. 

From a single platform, IT teams can: 

• Upload one standardized background and logo for Zoom, Teams, and Google Meet 

• Sync employee names and job titles directly from your directory 

• Push branded backgrounds to Zoom via app, or download through the User Details Portal 

• Lock templates and apply automatic updates when user details change 

• Add built-in name tags so participants can quickly identify speakers 

What this means for your business: 

• A consistent, professional appearance on every call 

• Reliable branding across all major meeting platforms 

• Fewer support tickets tied to background errors 

• Clearer, more credible meetings—especially with external participants 

• A polished presence for sales, support, and other customer-facing teams 

• Centralized IT control, without added complexity for users 

Why choose Exclaimer for video branding 

Meeting Branding has already been tested by over 1,000 customers—including global enterprises—and builds on more than 20 years of experience in email signature management.

• We’ve done this before 
  Over 70,000 organizations trust us to standardize email signatures. Now, we're applying that same consistency and control to video meetings.   

• Fits into your existing setup 
  No new tools. No complicated setup. Meeting Branding works with your current systems and enables quick and easy updates without adding to IT’s workload. 

• Built for IT, with business in mind 
  IT gets centralized control. Business teams get a professional, consistent presence. And support tickets stay where they should be—low. 

• Trusted where it matters 
  From first impressions to daily standups, branded video meetings help your teams show up with clarity, credibility, and confidence. 

Ready to get started?

Meeting Branding is now available to all Exclaimer Pro customers at no additional cost.  

Visit the support article to get started. 

Using Starter, Standard, or a legacy plan?  Talk to us about upgrading.