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The top 10 festive Christmas email signature templates [with editable downloads]
TL;DR
Add a festive banner or one seasonal line to your usual email signature, and pick the day it comes off before you send it.
Choose one of the 10 templates in this guide, open it in Canva, and swap in your logo and brand colors.
For a whole company, enter the start and end dates once in Exclaimer, and the Christmas email signature switches back by itself for the senders you chose.
Why put Christmas in your email signature
A Christmas email signature puts a closing date or an offer into the December emails you already send, with no separate message to write.
Exclaimer's own platform data shows email signature campaigns averaging around a 4% click-through rate, according to Exclaimer's guide to seasonal email signatures for marketing campaigns, updated September 25, 2026. It's Exclaimer's own benchmark, so treat it as directional.
Exclaimer's guide with Wiley, Email Signatures for Dummies (3rd Edition), describes banners "still promoting a December sale in March." Give your Christmas email signature an end date when you create it.
Looking for non-Christmas options?
Designs for Thanksgiving and New Year are in the guide to holiday email signature templates.
Which Christmas email signature template should you use?
Click an image to open the template in Canva, then swap in your logo and brand colors. If you don't have a base email signature yet, build one first in the free email signature generator.
Template | Use it when |
|---|---|
1. "Merry Christmas" banner | You have nothing to announce |
2. Campaign banner | You're promoting a Christmas offer or an end-of-year sale |
3. Rotating banners | One email signature has to carry several messages over the season |
4. Internal events | The message is for colleagues only |
5. Santa hat | You want the lightest festive change |
6. Seasonal download | You want recipients to download something seasonal |
7. Winter design | Some recipients don't celebrate Christmas |
8. Ticket imagery | The banner asks people to sign up for a Christmas event |
9. Graphic accents | You want festive graphics around the whole layout |
10. Social feeds | A seasonal post should appear without anyone editing the email signature |
1. Add a cheerful “Merry Christmas” banner
A Merry Christmas banner is easy to keep on brand.
2. Promote a Christmas offer with a campaign banner
A campaign banner is a clickable image added below your contact details, so the rest of the layout can stay as it is.
3. Rotate banners to carry several messages
On Exclaimer's Standard and Pro plans, one email signature can rotate up to 15 banner images on a schedule you set.
4. Share internal Christmas events
To share a Christmas party reminder without showing it to customers, use an email signature that appears only on emails to colleagues. Exclaimer uses internal banners the same way, for well-being campaigns and benefits enrollment reminders.
"A banner on the bottom of an internal email is a gentle, consistent prompt that comes to you."
5. Add a Santa hat to your logo or headshot
Swap in a version of your logo or headshot wearing a Santa hat. A Santa hat has no banner or offer to maintain.
6. Point to a seasonal download
A Christmas banner can send recipients to a seasonal download. Campaigns in Exclaimer (available on Standard and Pro plans) schedule banners and target them by recipient, sender, department, or region, so each download reaches only the audience it suits.
7. Use a winter design instead of Christmas
A snow or winter design looks festive without naming the holiday.
8. Promote a Christmas event with ticket imagery
Ticket imagery signals an event at a glance.
9. Use festive graphic accents
Pine needles, snow, holly, and stars frame the contact details, social icons, headshot, and legal disclaimer.
10. Show your social feeds
A social feed displays your company's latest posts inside the email signature. Exclaimer's Social Feeds for LinkedIn and Facebook are a Pro plan feature.
Carly Papadopoulos, Senior Product Manager at Exclaimer, says the LinkedIn feed pulls the three latest posts that have an image or a video. In her words, "text-only and celebration posts don't come through." Give your festive post a picture or a video.
What should a Christmas email sign-off say?
A Christmas sign-off, the closing line above your name, works best when it tells the reader something specific, such as your closing dates or a delivery cutoff.
Who it's for | Sign-off |
|---|---|
Customers, warm | "Thank you for working with us this year. Merry Christmas from everyone at Example Co." |
Customers, formal | "Wishing you a peaceful Christmas and a good start to the new year." |
Customers, when you're closed | "Our team is away from December 24, 2026 to January 4, 2027. For anything urgent, call (555) 555-0142." |
Customers, with orders | "The last day for Christmas delivery orders is December 18, 2026." |
Colleagues | "Enjoy the break, and see you in the new year." |
Partners and suppliers | "It's been a good year working together. Merry Christmas, and best wishes for the new year." |
Mixed or international contacts | "Happy Holidays, and best wishes for the new year." |
Keep any seasonal line inside the email signature itself to one line below your name and title, so it doesn't push your contact details down the screen. If the sign-off already says Merry Christmas, let the banner carry the hours or the offer. Spell out Christmas in anything going to customers.
How do you design a Christmas email signature?
1. Test it on a phone and in dark mode
Send a test email from Outlook and from Gmail, then open both on a phone. If you have to zoom to read the text, the font is too small.
For the banner itself, Jasmine Hotham-Tunnadine, Exclaimer's Template Designer, recommends a width of at least 600 pixels, and 320 to 450 pixels for smaller devices. Dark mode can also change how a festive banner looks. Hotham-Tunnadine says it can "make images harder to see, especially darker ones," and suggests a white background behind the image. See also the guide to mobile email signatures.
2. Give each team its own Christmas version
Exclaimer assigns each version by department, region, sender, or recipient, so every team shows its own banner.
Team | Banner |
|---|---|
Sales | A Christmas offer or promotion |
Customer service | Christmas opening hours |
Marketing | A seasonal event or download |
HR | A reminder about the Christmas party, shown on internal emails |
3. Show your Christmas opening hours
Put the dates your offices close and reopen in the email signature, with an emergency contact if you have one.
Amara Example, Customer Support Lead
Example Co. | [email protected] | (555) 010-0100
Our offices close at 3 p.m. on December 24, 2026, and reopen on January 4, 2027. For urgent issues, call (555) 010-0199.
Wishing you a peaceful Christmas and a good start to the new year.
4. Track the clicks
Run one offer per banner, whether it's a discount or a piece of year-end content, so a click means one thing. Add UTM (Urchin Tracking Module) parameters to the link so the clicks show up in your analytics. See the guide to tracking email signature clicks with UTM parameters. Exclaimer's click-through analytics are on the Pro plan.
5. Use a shorter version for replies
Jasmine Hotham-Tunnadine describes reply email signatures as "more business-card-style simplicity." A shorter Christmas version for replies keeps a long thread readable.
How do you roll out a Christmas email signature and switch it back on time?
Scheduling the Christmas email signature centrally puts one version on the emails your senders send and switches it back on a set date.
What does a manual rollout involve?
Exclaimer's State of Business Email 2025 research (Censuswide, 4,009 IT leaders in the UK, US, Germany, and Australia) found that 80% of organizations still rely on manual methods or user self-service for email signatures.
Experlogix's sales team used to set up their own email signatures. Kayla Davison, Experlogix's Global Brand and Design Manager, says the old process was to "create an email signature and have them implement it themselves, add the image, add the link to the image, etc." With Exclaimer, she says, they "don't even need to worry about setting it up or deactivating it."
Who launches the Christmas email signature, and when?
Once IT sets the permissions, marketing can launch and change Christmas banners without raising an IT ticket.
Amy Close, Chief Marketing Officer at ROI Automotive, a 350-employee company, says, "My team are updating campaign banners within minutes, no training, no handover." In its 2025 customer story, the company reported cutting campaign launches from days to 15 minutes.
When | What happens |
|---|---|
Before launch | Agree on the design and wording, get sign-off, and test on mobile and webmail. |
Start date | Switch the Christmas email signature on for all senders at once. |
End date | Switch back to your standard email signature when your closure ends or your offer expires. |
How does Exclaimer schedule a Christmas email signature?
Exclaimer's cloud solution runs the schedule from one place for Microsoft 365 and Google Workspace. The knowledge base article on applying a festive email signature walks through the setup.
Option | What it does | Use it when |
|---|---|---|
Date/Time setting in Signature Rules | Applies the Christmas email signature between the start and end dates you set, then stops applying it | You're replacing the whole email signature for the season |
Campaign | Adds a banner to the end of your usual email signature on the dates you choose | You're keeping the usual email signature and adding a Christmas banner |
Brand Kit | Applies holiday branding to the email signatures that use the kit, and returns to the usual look when you stop applying it | You want a holiday look across existing email sign |
For a Date/Time setting, drag the Christmas email signature to the top of the list on the Re-order tab so it takes priority over the standard email signature. See Exclaimer's comparisons with the Microsoft 365 and Google Workspace native tools.
In Exclaimer, Campaigns let marketing set the dates and the audience once, so employees don't have to touch their own email signature. Book a demo to see Campaigns in action.
