The benefits of Role-Based Access Control (RBAC)
Ensure disclaimers, branding, and user data stays accurate across every email. RBAC keeps regulated elements under IT control, minimizing risk and ensuring legal compliance.
Let Marketing update banners and HR manage user details — without giving them full admin rights. RBAC gives teams control only where it’s needed.
How RBAC works
Manage users centrally
Add users, assign roles, and update permissions in Exclaimer’s User Management screen.
Assign roles
Match each user to the access they need—whether that’s full ownership or specific tasks like editing signatures, viewing analytics, or downloading invoices.
Monitor user access
Use the Audit Log to track log-ins and see which roles are assigned, giving both IT and compliance teams clear visibility.
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Frequently asked questions
Yes. Users can be assigned multiple roles, giving them the right combination of access they need without overexposing IT or jeopardizing compliance settings.
Yes. By controlling who can edit disclaimers, branding, and user data, RBAC helps to ensure that compliance-critical elements remain solely under IT oversight, while still letting other teams manage their own responsibilities.
The Audit Log is available to subscription Owners and Auditors. It provides a record of user log-ins and assigned roles, offering clear visibility into access history.
No. Role-Based Access Controls are included as part of all Exclaimer plans and available to all customers at no extra charge.
Exclaimer has been the leading signature management solution for 25 years. We are the only solution on the market that has a 100/100 security scorecard. Our modern technology will save your team time, save your business money, and allow you to easily implement disclaimers across signatures.
Take control of your email signatures
Give the right access to the right people—without giving up control.